Privacy Policy

NAHSE DFW is a local chapter of the National Association of Health Services Executives ("NAHSE National"), a professional association that advances Black healthcare leaders. The Chapter operates this Site to share news, events, jobs, leadership information, photo galleries, and sponsorship opportunities with members, partners, and the community.

Some activities linked from this Site, including membership enrollment, membership dues, and donations to the NAHSE Endowment Fund, are handled by NAHSE National on its own systems (for example, nahse.imiscloud.com and nahse.org). Information you provide on those systems is governed by NAHSE National's privacy practices, not this Policy.

Information You Provide to Us

We collect information you choose to give us, including when you:

• Contact us: first and last name, email address, phone number (optional), organization (optional), the topic of your inquiry, your message, and whether you would like chapter updates.
• Sign up for our newsletter: your email address and any other details requested on the sign-up form.
• Register for or attend events: your name, email address, organization, ticket or registration details, and any information requested by the registration form. Some events use embedded forms on our Site; others use third-party registration platforms (such as Eventbrite) or NAHSE National's registration system.
• Inquire about sponsorships or partnerships: your name, organization, contact details, and information about your sponsorship interests.
• Submit a job listing: employer name, contact details, and job details you send us for posting on our job board.
• Serve in Chapter leadership: if you are a Chapter leader, the profile information you provide for our Leadership pages, such as your name, credentials, headshot, title, organization, biography, LinkedIn profile, and (if you choose) your email address.

Please do not send us sensitive information through our forms, such as health or medical information, Social Security numbers, or financial account numbers. The Site is not designed to collect that type of information.

Information Collected Automatically

When you visit the Site, we and our service providers automatically collect certain information about your device and how you use the Site, including:

• IP address and approximate location (city, region, or country)
• Browser type and version, operating system, and device type
• Referring and exit pages, pages viewed, time spent on pages, and links clicked
• Search terms and filters used on the Site (for example, on our Events, Jobs, News, and Gallery pages)
• Date and time of your visit
• Interactions such as scrolls, clicks, and taps used to understand how the Site performs

This information is collected using cookies, pixels, tags, and similar technologies through tools such as Google Analytics 4 (GA4), Google Tag Manager, Microsoft Clarity, and the Meta Pixel. Our hosting provider also keeps standard server logs for security and performance.

Photos and Video from Chapter Events

We take photos and videos at Chapter events and may publish them in our Gallery, News, social media, newsletters, and promotional materials. If you appear in a photo or video and would like it removed, please contact us and we will make reasonable efforts to remove it from the Site and our Chapter-managed channels.

We use the information we collect to:

• Respond to your questions and route your message to the right Chapter leader
• Send our newsletter and chapter updates you request
• Plan, promote, and manage Chapter events, including registration, check-in, reminders, and follow-up
• Coordinate sponsorships, partnerships, and volunteer opportunities
• Publish leadership profiles, news, job listings, and event galleries
• Measure Site traffic, understand which content is helpful, and improve the Site's design, speed, and accessibility
• Promote Chapter events, membership, and programs through online advertising, including to people who have visited our Site
• Protect the Site, prevent spam and fraud, and keep our systems secure
• Comply with legal obligations and enforce our Terms of Service

We do not sell your personal information.

If you sign up for our newsletter or check the chapter updates box on our contact form, we will send you emails about Chapter news, events, and opportunities. You can unsubscribe at any time by using the unsubscribe link in any email or by contacting us. We may still send you messages related to a request you made, such as an event registration confirmation.

Cookies are small text files stored on your device. We and our service providers use the following types of cookies and similar technologies:

• Necessary: required for the Site and its forms to work, including security, spam prevention, and page caching.
• Analytics: help us understand how visitors use the Site (for example, Google Analytics 4 and Microsoft Clarity).
• Functional: remember choices you make, such as filters on our Events, Jobs, News, or Gallery pages.
• Advertising: help us measure and deliver Chapter advertising, including showing ads to people who have visited our Site (for example, the Meta Pixel and Google advertising tags).

Analytics Tools

• Google Analytics 4 and Google Tag Manager: used to measure visits and how visitors use the Site. Learn how Google uses data at policies.google.com/technologies/partner-sites (opens in a new tab). You can opt out with the Google Analytics Opt-out Browser Add-on (opens in a new tab).
• Microsoft Clarity: records how visitors click, scroll, and move through pages so we can find and fix usability problems. Clarity is not used to collect sensitive information. Learn more in the Microsoft Privacy Statement (opens in a new tab).

Advertising Pixels and Remarketing

We use the Meta Pixel and may use Google advertising tags to measure the results of our ads and to show Chapter ads to people who have visited our Site on platforms such as Facebook, Instagram, and Google. These tools may collect information about your visit, such as pages viewed and actions taken. You can manage ad preferences in your Meta ad settings (opens in a new tab), your Google ad settings (opens in a new tab), or through the Digital Advertising Alliance opt-out (opens in a new tab).

Embedded Content

Some pages include content from other websites, such as videos from YouTube, Vimeo, Wistia, or Loom, and maps or directions links. Embedded videos load from the provider only when you choose to play them. When you do, that provider may collect information about you and set its own cookies under its own privacy policy. Our YouTube videos use YouTube's privacy-enhanced mode.

Our Site also loads fonts from Google Fonts, which means your browser connects to Google's servers and shares your IP address with Google when pages load.

Your Choices

You can block or delete cookies through your browser settings, use private browsing, or use the opt-out tools listed above. Blocking some cookies may affect how parts of the Site work. Our Site does not currently respond to "Do Not Track" browser signals, but we honor the choices you make through your browser and the opt-out tools above.

We share information only as described below:

• Chapter leaders and volunteers: who need it to respond to your inquiry, run events, or manage sponsorships.
• NAHSE National: when needed for membership, national events, or programs coordinated with the national organization.
• Service providers: who help us operate the Site and the Chapter, such as our website hosting provider, our website and marketing agency, form and email service providers, analytics and advertising providers, event registration platforms, and virtual meeting platforms (such as Zoom or Microsoft Teams). They may use your information only to provide services to us.
• Sponsors and event partners: only when you ask us to connect you, or when an event registration form clearly tells you that information will be shared with a sponsor or co-host.
• Legal and safety reasons: to comply with the law, respond to lawful requests, or protect the rights, property, or safety of the Chapter, our members, or others.
• With your consent: for any other purpose we describe to you when you give consent.

We may also share aggregated or de-identified information that cannot reasonably identify you, such as total event attendance or Site traffic.

The Site links to websites we do not control, including NAHSE National's membership and donation pages, employer websites for job applications, event registration platforms, partner and sponsor websites, news outlets, and social media. Their privacy practices are governed by their own policies. We encourage you to review them before sharing information.

Job Board

Job listings on our Site are provided by employers. When you click "Apply," you leave our Site and apply directly with the employer. We do not collect or store job applications, and anything you submit to an employer is governed by that employer's privacy policy.

Membership and Donations

Membership enrollment, renewals, dues, and Endowment Fund donations are processed by NAHSE National. We do not collect or store payment card information on this Site.

We keep personal information only as long as needed for the purposes described in this Policy, such as responding to your request, maintaining our newsletter list, keeping event and sponsorship records, or meeting legal and accounting requirements. When information is no longer needed, we delete or de-identify it.

We use reasonable administrative, technical, and physical safeguards to protect personal information, including encrypted (HTTPS) connections, restricted administrative access, and spam and security protections on our forms. No website or method of transmission is completely secure, so we cannot guarantee absolute security. If we learn of a security incident that affects your personal information, we will notify you as required by law.

Depending on where you live, you may have the right to:

• Request access to the personal information we hold about you
• Request that we correct inaccurate information
• Request that we delete your information
• Opt out of marketing emails
• Opt out of targeted advertising (see "Your Choices" above)

Residents of certain states, including Texas, California, Colorado, Connecticut, Virginia, and Utah, may have additional rights under state law. Some state privacy laws do not apply to nonprofit organizations, but we will make reasonable efforts to honor your requests regardless of where you live.

To make a request, contact us and select "General Inquiry," or write to the mailing address below. We may need to verify your identity before completing your request. We will not discriminate against you for exercising your privacy rights.

The Site is intended for healthcare professionals, students, and adults interested in healthcare leadership. We do not knowingly collect personal information from children under 13 through the Site. If you believe a child has provided us with personal information, please contact us and we will delete it.

We are committed to making the Site accessible and aim to follow Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. If you have difficulty using any part of the Site, please contact us and we will work with you to provide the information in another way.

We may update this Privacy Policy from time to time. When we do, we will post the updated version on this page and change the "Last Updated" date above. If we make significant changes, we may also notify newsletter subscribers by email. Your continued use of the Site after an update means you accept the revised Policy.

If you have questions about this Privacy Policy or want to make a privacy request, please contact us: